Introduction

In today’s rapidly evolving digital workspace, whiteboard software tools have become indispensable for collaboration, brainstorming, and visual communication. By 2025, the shift towards hybrid work, remote learning, and global teamwork has made virtual whiteboards an essential part of how organizations operate.

These tools go beyond simple sketching; they allow users to ideate, plan, visualize, and collaborate in real time, regardless of where they are. Whether you’re a designer, teacher, project manager, startup founder, or enterprise leader, whiteboard software can simplify workflows, boost productivity, and improve decision-making.

When selecting the best whiteboard software tools in 2025, consider the following:

• Real-time collaboration and low-latency performance
• Cross-platform compatibility for web, desktop, and mobile
• Templates and integrations with your existing tools
• AI-powered features for automation and smarter brainstorming
• Security, privacy, and scalability for enterprise-level use
• Pricing flexibility based on team size and business needs

Below, we explore the top 10 whiteboard software tools in 2025, with detailed insights into their features, pros, cons, and comparisons to help you make the right choice.

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Top 10 Whiteboard Software Tools in 2025

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1. Miro

Short Description:
Miro is a leading collaborative whiteboard platform designed for teams, educators, and enterprises. It’s ideal for brainstorming, workshops, agile planning, and remote collaboration.

Key Features:

• Infinite canvas with intuitive navigation
• Hundreds of prebuilt templates for brainstorming, design sprints, and workflows
• Real-time collaboration with multiple cursors, comments, and version history
• AI-powered idea clustering and summarization
• Integration with Slack, Zoom, Teams, Jira, Asana, and more
• Enterprise-level security with SSO, audit logs, and admin controls

Pros:

• Extensive template library and integrations
• Highly intuitive user experience
• Powerful enterprise-grade features

Cons:

• Paid plans can be expensive for larger teams
• Free plan has limited editable boards

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2. Lucidspark

Short Description:
Lucidspark is a versatile online whiteboard solution by Lucid, ideal for brainstorming sessions, remote workshops, and visual collaboration.

Key Features:

• Infinite canvas with sticky notes, drawing, and diagramming tools
• Built-in voting, breakout boards, and timers for workshops
• Seamless integration with Lucidchart, Google Workspace, and Microsoft Teams
• AI-assisted clustering for smarter brainstorming
• Template gallery for rapid setup

Pros:

• Easy to learn and user-friendly
• Ideal for real-time collaboration and workshops
• Integrates seamlessly with popular tools

Cons:

• Limited free plan features
• May lack advanced diagramming options

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3. FigJam (by Figma)

Short Description:
FigJam, developed by Figma, is a collaborative whiteboard tool designed especially for design teams and creative professionals.

Key Features:

• Infinite canvas with widgets, sticky notes, and drawing tools
• Deep integration with Figma for seamless prototyping
• Community-driven templates and plugins
• AI-assisted brainstorming and idea organization
• Real-time collaboration with commenting and versioning

Pros:

• Perfect for design-centric teams
• Huge library of templates and plugins
• Excellent cross-platform accessibility

Cons:

• Free plan has limitations for large boards
• Some features are better suited to designers than general teams

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4. Microsoft Whiteboard

Short Description:
Microsoft Whiteboard is part of the Microsoft 365 ecosystem and is tailored for teams, educators, and enterprise users.

Key Features:

• Tight integration with Microsoft Teams, OneNote, and Office apps
• Infinite canvas with pens, markers, and sticky notes
• Real-time collaboration with automatic cloud saving
• Prebuilt templates for meetings, retrospectives, and brainstorming
• Secure enterprise controls with SSO

Pros:

• Best for organizations already using Microsoft 365
• Easy to use with minimal learning curve
• Free for most Microsoft 365 users

Cons:

• Limited advanced features compared to specialized tools
• Occasional lag during large, collaborative sessions

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5. myViewBoard

Short Description:
myViewBoard is an interactive whiteboard platform designed for education, hybrid classrooms, and training environments.

Key Features:

• Interactive tools for quizzes, polls, and real-time assessments
• Multimedia support for images, slides, and videos
• Accessibility-friendly features for inclusive learning
• Cross-platform compatibility for Windows, Android, and macOS
• Cloud-based content sharing and management

Pros:

• Tailored for educators and classroom learning
• Supports multimedia-rich lessons
• Strong accessibility and engagement tools

Cons:

• Less suitable for non-educational business use
• May require compatible hardware for the best experience

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6. Explain Everything

Short Description:
Explain Everything blends whiteboarding with video recording to create interactive lessons, presentations, and training content.

Key Features:

• Record and replay whiteboard sessions step-by-step
• Integrate multimedia such as videos, audio, and images
• Annotation and sketching tools for dynamic explanations
• Cloud collaboration for real-time student or team participation
• Export lessons for on-demand access

Pros:

• Perfect for educators and trainers
• Enables reusable recorded content
• Highly engaging for learners

Cons:

• Premium features can be costly
• Less suitable for teams seeking simple brainstorming tools

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7. Creately

Short Description:
Creately is a visual workspace that combines diagramming, whiteboarding, and collaboration for diverse team needs.

Key Features:

• Templates for process flows, org charts, and brainstorming boards
• Drag-and-drop interface with intelligent snapping
• Real-time collaboration with commenting and version control
• Integration with project management and productivity tools
• Works online and offline via desktop apps

Pros:

• Great mix of diagramming and whiteboarding
• Easy-to-use interface for beginners
• Affordable pricing for small teams

Cons:

• Limited plugin ecosystem
• Can lag on larger boards with heavy usage

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8. Bluescape

Short Description:
Bluescape is a visual collaboration platform built for creative professionals, enterprises, and large-scale project teams.

Key Features:

• High-resolution boards with advanced asset management
• Organize and manage large media libraries visually
• Real-time collaboration with video, voice, and comments
• Enterprise-ready security and compliance features
• Scales seamlessly for large organizations

Pros:

• Excellent for creative and media-driven projects
• Supports high-quality asset sharing
• Powerful governance and admin controls

Cons:

• Expensive for small teams
• Requires onboarding for full utilization

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9. Limnu

Short Description:
Limnu offers a natural drawing experience on digital boards, making it ideal for sketching, brainstorming, and freeform visual collaboration.

Key Features:

• Smooth, realistic pen and drawing tools
• Supports stylus-based sketching
• Real-time collaborative sessions
• Lightweight and fast with minimal setup
• Simple sharing and export options

Pros:

• Closest experience to a physical whiteboard
• Easy to use and highly intuitive
• Affordable pricing plans

Cons:

• Lacks advanced templates and integrations
• Not suitable for enterprise workflows

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10. Weje

Short Description:
Weje is a flexible and affordable whiteboard solution for small teams, startups, and freelancers.

Key Features:

• Unlimited boards for brainstorming and planning
• Real-time collaboration with smooth performance
• Multimedia embedding for images, links, and documents
• Organize boards into structured folders
• Simple, user-friendly design

Pros:

• Affordable and great for small teams
• Clean, intuitive interface
• Ideal for startups and freelancers

Cons:

• Limited integrations and enterprise features
• Export options are basic compared to competitors

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Comparison Table

Tool Name	Best For	Platforms	Standout Feature	Pricing*	Average Rating
Miro	Enterprises & teams	Web, Desktop, Mobile	Extensive templates & integrations	Free / Paid from $10	4.7/5
Lucidspark	Brainstorming & workshops	Web, Mobile	Voting & breakout sessions	Free / Paid from $9	4.6/5
FigJam	Design teams	Web, Desktop	Figma integration & widgets	Free / Paid plans	4.7/5
Microsoft Whiteboard	Microsoft ecosystem users	Web, Windows, Mobile	Tight Teams integration	Free with M365	4.5/5
myViewBoard	Education & classrooms	Web, Desktop, Mobile	Multimedia & assessments	Free / Paid plans	4.6/5
Explain Everything	Trainers & educators	Web, Mobile	Recording & interactive lessons	Free / Paid plans	4.5/5
Creately	Diagramming + whiteboarding	Web, Desktop	Hybrid workflow tools	Free / Paid plans	4.6/5
Bluescape	Enterprises & creatives	Web, Desktop	High-res asset management	Enterprise pricing	4.5/5
Limnu	Freeform sketching	Web, Mobile	Natural drawing feel	Free / Paid plans	4.4/5
Weje	Small teams & startups	Web, Mobile	Unlimited flexible boards	Free / Paid plans	4.3/5

*Pricing is approximate and may vary based on features and enterprise plans.

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Which Whiteboard Software Tool Is Right for You?

Scenario	Best Options	Why They’re Ideal
Educators & Trainers	myViewBoard, Explain Everything	Interactive features, recording, and assessment tools
Design Teams	FigJam, Miro, Creately	Figma integration, infinite canvas, and creative templates
Small Teams & Startups	Weje, Limnu, Lucidspark	Affordable, lightweight, and intuitive
Enterprises	Miro, Bluescape, Microsoft Whiteboard	Enterprise security, integrations, and scalability
Workshop Facilitators	Miro, Lucidspark, FigJam	Templates, breakout sessions, and voting tools

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FAQs

1. What is whiteboard software used for?

Whiteboard software helps teams collaborate visually by brainstorming, planning, designing, and managing workflows on a digital canvas.

2. Which is the best free whiteboard software in 2025?

For free users, Miro, FigJam, and Microsoft Whiteboard are among the best options, offering core features at no cost.

3. Can whiteboard tools integrate with project management platforms?

Yes, most tools integrate with tools like Asana, Jira, Trello, Slack, and Microsoft Teams to streamline workflows.

4. Are whiteboard software tools secure?

Leading platforms like Miro, Bluescape, and Microsoft Whiteboard offer enterprise-grade security, including SSO, encryption, and audit controls.

5. Which tool is best for hybrid learning?

myViewBoard and Explain Everything are ideal for hybrid classrooms thanks to their interactive lessons and real-time engagement features.

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Conclusion

In 2025, whiteboard software tools have evolved into powerful platforms for collaboration, creativity, and productivity. Whether you’re an educator, designer, enterprise leader, or startup founder, there’s a solution tailored to your needs.

Evaluate your team size, industry, integrations, and budget to pick the right fit. Start by exploring free trials to test usability and performance before committing to a plan.