Introduction
Print management tools have transitioned from simple printer drivers into essential cloud-native infrastructure components that govern document security, cost allocation, and environmental sustainability. In the modern hybrid workspace, the “print server” is becoming a legacy relic, replaced by serverless architectures and direct IP printing that facilitate seamless output from any device, anywhere. Organizations are no longer just looking to “print a page”; they are seeking to secure sensitive intellectual property through pull-printing, reduce wasteful uncollected jobs, and gain granular visibility into departmental expenses. As digital transformation continues, these platforms serve as a bridge between physical paper and digital workflows, integrating deeply with identity providers like Okta and Azure AD to ensure that only authorized users can access physical output devices.
Effective print management is a critical component of a broader cybersecurity strategy. Unsecured printers often represent the weakest link in a network’s perimeter, providing an easy entry point for data exfiltration if not properly managed. By centralizing control, administrators can enforce strict encryption protocols, automate driver deployments across thousands of endpoints, and implement “Follow-Me” printing—where a document only prints when the user physically authenticates at the device. Furthermore, with rising paper and energy costs, the ability to track every click and enforce duplex or grayscale defaults can lead to immediate and measurable reductions in operational overhead. Choosing the right tool requires a careful balance between the technical requirements of the IT department and the frictionless experience required by the end-user.
Best for: IT administrators, office managers, and compliance officers who need to secure print environments, reduce hardware costs, and automate the deployment of printer drivers.
Not ideal for: Individual home users with a single desktop printer or very small businesses without a networked environment where simple OS-level print sharing is sufficient.
Key Trends in Print Management Tools
The most significant trend is the mass migration toward “Serverless Printing” and Cloud-Native architectures. Companies are aggressively decommissioning on-premises print servers to reduce hardware maintenance and eliminate the single point of failure that often plagues traditional print environments. This shift is accompanied by a focus on “Zero Trust” security, where print jobs are encrypted at rest and in transit, and “Identity-First” printing ensures that a user’s print privileges are tied directly to their corporate directory profile. We are also seeing the rise of “Universal Drivers,” which allow a single software package to communicate with any printer brand, drastically simplifying the task of managing heterogeneous fleets.
Sustainability tracking is no longer a “nice-to-have” feature; it is now a core requirement for corporate ESG (Environmental, Social, and Governance) reporting. Modern tools now provide real-time dashboards showing the number of trees saved, CO2 emissions avoided, and precise metrics on unprinted jobs that were deleted from the queue. Additionally, mobile and BYOD (Bring Your Own Device) printing has become standardized, with platforms offering secure QR code release and guest printing capabilities that do not require users to join the internal corporate network. These trends reflect a broader move toward making printing as mobile, secure, and environmentally conscious as every other part of the digital tech stack.
How We Selected These Tools
Our selection process focused on identifying tools that excel in cross-platform compatibility and enterprise-grade security. We prioritized platforms that support a “multi-vendor” environment, as most organizations do not want to be locked into a single printer manufacturer. A primary evaluation metric was the robustness of the “Secure Release” functionality—how reliably and securely a user can authenticate at a device using badges, PINs, or mobile apps. We also looked for platforms that offer advanced “Print Scripting” or rule-based routing, which allows administrators to automatically redirect high-volume jobs to the most cost-effective devices.
Ease of deployment was another critical factor; we favored tools that provide automated “Print Deploy” features, allowing IT teams to push printer queues to users based on their physical location or job role without manual intervention. We analyzed the depth of the reporting suites, looking for those that provide automated cost-recovery data and sustainability metrics in presentation-ready formats. Scalability was also a non-negotiable criterion; the selected tools must be capable of supporting a five-person office as easily as a global enterprise with thousands of locations. Finally, we considered the quality of the partner ecosystem and the availability of professional support to ensure long-term reliability.
1. PaperCut (MF & Hive)
PaperCut is the industry leader in print management, offering a highly versatile suite that caters to everything from small schools to global enterprises. It is renowned for its ease of use and powerful “Find-Me” printing technology that works across all major printer brands.
Key Features
The platform features “Find-Me Printing,” which holds jobs in a global queue until a user releases them at any supported device. It includes “Mobility Print,” a simplified way for BYOD and remote users to print from smartphones, tablets, and Chromebooks. The system offers a “Print Deploy” module that automates the installation of printer drivers and queues based on user location. It features an “Environmental Dashboard” that translates paper savings into relatable metrics like trees and carbon. Additionally, it provides advanced scripting for complex print rules, such as forcing all emails to print in grayscale and duplex by default.
Pros
It offers the most intuitive user interface for both administrators and end-users. The cross-platform support for Windows, macOS, Linux, and ChromeOS is unmatched in the industry.
Cons
The on-premises version (PaperCut MF) can be complex to configure for multi-site environments without advanced IT knowledge. High-end features often require purchasing through authorized resellers.
Platforms and Deployment
Available as PaperCut MF (On-prem/Hybrid) and PaperCut Hive (Cloud-native).
Security and Compliance
Supports AES-256 encryption, HIPAA compliance, and SOC 2 security standards.
Integrations and Ecosystem
Deeply integrates with Azure AD, G Suite, and major MFD brands like Ricoh, Xerox, and Canon.
Support and Community
Maintains a massive global network of certified partners and an extensive online knowledge base.
2. Vasion Print (formerly PrinterLogic)
Vasion Print is a cloud-native platform specifically designed to eliminate print servers through a serverless, direct IP printing architecture. It is the gold standard for organizations looking to simplify their infrastructure while maintaining centralized control.
Key Features
The platform features a “Serverless Core” that allows printers to communicate directly with workstations via IP. It includes a “Self-Service Installation Portal” where users can find and install nearby printers using a visual floor plan map. The system offers “Centralized Driver Management,” allowing IT to update a driver once and push it to thousands of users instantly. It features “Secure Release” printing using badges, mobile apps, or QR codes at the device. It also provides a robust “Reporting and Auditing” suite that tracks every print job across the entire organization.
Pros
Eliminating the need for print servers significantly reduces hardware and maintenance costs. The visual floor plan for printer mapping is a favorite among end-users.
Cons
As a cloud-first solution, it requires a stable internet connection for administrative changes, though local printing continues if the cloud is offline. The initial migration from a server-based model requires careful planning.
Platforms and Deployment
Cloud SaaS with a lightweight client installed on end-user workstations.
Security and Compliance
SOC 2 Type II certified with end-to-end encryption for all print metadata.
Integrations and Ecosystem
Strong support for VDI environments like Citrix and VMware, plus identity integrations with Okta.
Support and Community
Offers direct technical support and a dedicated customer success program for enterprise clients.
3. Printix (by Tungsten Automation)
Printix is a specialized, lightweight cloud print management service that focuses on “zero-infrastructure” printing. It is ideal for modern, distributed teams that have moved their entire business operations to the cloud.
Key Features
The platform features “Zero Infrastructure” printing, requiring no on-site servers or specialized hardware. It includes “Direct IP Printing” which keeps print data within the local network for security and speed. The system offers “Printix Go,” an embedded software for MFDs that enables secure authentication and capture workflows. It features “Universal Print” integration, extending Microsoft’s cloud printing capabilities with advanced management features. It also provides a “Mobile Print” app that allows users to release jobs securely using their smartphones.
Pros
The setup is exceptionally fast, making it possible to migrate an entire office to cloud printing in hours. It offers a very competitive subscription-based pricing model for small to mid-sized teams.
Cons
The reporting and analytics are not as deep as more comprehensive enterprise suites like PaperCut. It lacks some of the advanced print scripting found in higher-end tools.
Platforms and Deployment
Cloud-native SaaS with support for Windows, Mac, and mobile devices.
Security and Compliance
Fully GDPR compliant and utilizes Azure AD/Google identity for secure authentication.
Integrations and Ecosystem
Deeply integrated with the Microsoft 365 ecosystem and Universal Print.
Support and Community
Provides responsive email support and a comprehensive partner portal for managed service providers.
4. MyQ X
MyQ X is an intelligent print management platform that prioritizes the user experience at the device level. It is known for its highly customizable “Personalized Terminals” that adapt to each user’s specific workflow needs.
Key Features
The platform features a “Customizable Embedded Terminal” that allows users to have one-touch buttons for their most frequent tasks. It includes “Secure Pull-Printing” with support for various authentication methods like RFID cards and biometrics. The system offers “Smart Workflows” that can automatically route scanned documents to specific cloud storage or email addresses. It features a “Vulnerability Dashboard” that flags potential security risks in the print fleet. It also provides “Advanced Accounting” for tracking costs across different projects or clients.
Pros
The level of customization at the physical printer interface is the best in its class. It offers a “Smart Edition” for free, which is perfect for smaller organizations looking to start with basic tracking.
Cons
The administrative interface is feature-rich but can be overwhelming for those not familiar with advanced print management. Some integrations require more manual setup than cloud-only competitors.
Platforms and Deployment
Available as On-premise, Hybrid, and fully Cloud-based solutions.
Security and Compliance
ISO 27001 certified and provides full audit logs for compliance tracking.
Integrations and Ecosystem
Supports over 26 printer manufacturers with native embedded applications.
Support and Community
Offers a strong global support network and specialized training for IT professionals.
5. uniFLOW (by Canon)
uniFLOW is an enterprise-level output management system that is particularly powerful for organizations using Canon hardware, though it supports multi-vendor environments. It is designed for high-security environments and complex scanning workflows.
Key Features
The platform features “Universal Driver” technology that allows users to print to any device with a single driver. It includes “uniFLOW Online,” a cloud-based version that eliminates the need for local servers. The system offers “Advanced Scanning” with OCR that can automatically extract data from documents and push it into ERP systems. It features “Secure Mobile Printing” for guests and employees via email or app. It also provides “Cost Center Management” to accurately charge back printing expenses to specific departments or clients.
Pros
The integration with Canon multifunction devices is incredibly deep, providing a seamless user experience. It offers some of the most advanced document capture and routing features on the market.
Cons
While it supports other brands, it is most effective in a Canon-heavy environment. The licensing structure can be complex for organizations with a mix of small and large devices.
Platforms and Deployment
Available as uniFLOW (On-prem) and uniFLOW Online (Cloud SaaS).
Security and Compliance
High-level security features suitable for government, legal, and financial sectors.
Integrations and Ecosystem
Integrates deeply with Microsoft SharePoint, OneDrive, and specialized document management systems.
Support and Community
Backed by Canon’s extensive global service and support infrastructure.
6. YSoft SAFEQ
YSoft SAFEQ is a robust enterprise print management solution that emphasizes workflow productivity and hardware integration. It is built to support massive, multi-national organizations with complex security and reporting needs.
Key Features
The platform features “SAFEQ Cloud,” a flexible hosting option that reduces the burden on internal IT teams. It includes “Advanced Document Capture” which automates the digitizing of paper workflows with intelligent routing. The system offers “Rule-Based Printing” that can enforce policies like mandatory duplexing for large documents. It features “Secure Print Release” with a wide range of hardware card readers for easy authentication. It also provides “Comprehensive Analytics” that provide insights into both print and scan usage across the globe.
Pros
Excellent for large-scale deployments that require multi-site synchronization and high availability. Its hardware-software integration is top-tier, especially with its proprietary card reader line.
Cons
The user interface for administrators can feel dated compared to newer cloud-native competitors. It typically requires a professional implementation service for initial setup.
Platforms and Deployment
Supports Cloud, Hybrid, and On-premise deployment models.
Security and Compliance
Meets strict global standards for data privacy and document security.
Integrations and Ecosystem
Strong partnerships with major printer manufacturers and enterprise software providers.
Support and Community
Offers a global support team and a dedicated “YSoft Academy” for technical training.
7. Pharos Cloud
Pharos is a veteran in the print management space, known for its high-scale solutions in the higher education and corporate enterprise sectors. Pharos Cloud is their modern, SaaS-based approach to secure and sustainable printing.
Key Features
The platform features “Beacon,” a cloud analytics tool that provides deep visibility into the entire print environment. It includes “Secure Release” technology that ensures documents are never left unattended on the output tray. The system offers “Pharos Print Center,” a web-based portal for users to manage their print jobs and funds. It features “Direct IP Printing” to reduce network traffic and eliminate print servers. It also provides “Sustainability Insights” that track the environmental impact of the organization’s printing habits.
Pros
Extremely scalable and proven in environments with hundreds of thousands of users, such as major universities. The analytics provided by the Beacon module are among the most detailed in the industry.
Cons
The platform is primarily targeted at large institutions, and the pricing may not be as attractive for small businesses. Some of its most powerful features are divided into separate modules.
Platforms and Deployment
Primarily a Cloud-native SaaS platform.
Security and Compliance
ISO 27001 certified and designed with a “Privacy by Design” philosophy.
Integrations and Ecosystem
Integrates with campus card systems and corporate identity providers.
Support and Community
Well-known for having a dedicated and knowledgeable support team with deep industry expertise.
8. Equitrac (by Kofax)
Equitrac is a powerful print management and cost-recovery solution that is widely used in professional services like law firms and accounting practices. It excels at tracking and billing every single print activity to the correct client or project.
Key Features
The platform features “Follow-You Printing,” allowing users to print to a secure queue and release at any device. It includes “Rules-Based Printing” that helps control costs by suggesting more efficient printing options to users. The system offers “Advanced Accounting” that integrates with billing software for easy expense recovery. It features “I-Queue,” a single, intelligent print queue that simplifies the user experience. It also provides “Secure Document Capture” for integrating paper documents into digital workflows.
Pros
The cost-recovery and client-billing features are the most robust available, making it a favorite for the legal industry. It provides a highly stable environment for large-scale enterprise output management.
Cons
The setup and maintenance can be labor-intensive, often requiring dedicated IT resources. It is primarily an on-premises solution, though cloud-integrated options are evolving.
Platforms and Deployment
Mainly On-premise with cloud-capable components.
Security and Compliance
Offers robust encryption and audit trails necessary for highly regulated industries.
Integrations and Ecosystem
Deeply integrated with the Kofax document automation suite and major legal billing systems.
Support and Community
Backed by Kofax’s global support network and extensive documentation.
9. ezeep Blue
ezeep Blue is a cloud-native printing platform that focuses on making printing as simple as possible for coworking spaces, remote workers, and distributed teams. It removes the complexity of drivers and local network configurations entirely.
Key Features
The platform features “Driverless Printing,” which handles all rendering in the cloud so end-users never have to install a driver. It includes a “Web-to-Print” portal where users can upload documents and print from any browser. The system offers a “Print Hub,” a small hardware device that connects legacy printers to the ezeep cloud. It features “Mobile App Printing” for iOS and Android with full support for secure release. It also provides “Automated Billing” integrations for coworking space management.
Pros
The most “hassle-free” option for environments with a high volume of guest users or temporary workers. It completely eliminates the need for any VPN to access corporate printers.
Cons
It is less feature-rich for complex enterprise requirements like deep print scripting or advanced scan-to-process workflows. The cost can scale quickly for very high-volume environments.
Platforms and Deployment
100% Cloud SaaS.
Security and Compliance
GDPR compliant and uses zero-knowledge encryption for print data.
Integrations and Ecosystem
Strong integrations with coworking platforms like Cobot and Nexudus, as well as Microsoft Azure.
Support and Community
Provides excellent online documentation and a responsive support team for cloud users.
10. Print Audit
Print Audit focuses heavily on the “Audit” portion of print management, providing exceptional tools for monitoring device health, consumable levels, and user behavior. it is widely used by managed print service providers to oversee their clients’ fleets.
Key Features
The platform features “Facilities Manager,” which provides real-time alerts for low toner and hardware errors across all brands. It includes “Analysis” tools that track detailed user behavior to identify where costs can be cut. The system offers “Embedded” applications for major MFDs to enable secure release and tracking. It features “Rules” engines that can redirect large jobs to high-speed, lower-cost devices. It also provides “Remote Monitoring” capabilities for managing printers across multiple geographic locations.
Pros
The device monitoring and proactive maintenance features are excellent for reducing downtime. It is a highly cost-effective solution for small to mid-sized businesses focused on basic tracking.
Cons
The user interface feels significantly more dated than modern cloud-native tools like Printix or Vasion. The mobile and cloud printing features are not as advanced as those of its primary competitors.
Platforms and Deployment
Available as both On-premise and Cloud-hosted versions.
Security and Compliance
Provides standard security features like secure release and audit trails for compliance.
Integrations and Ecosystem
Integrates with most ERP and service management software used by print providers.
Support and Community
Offers solid technical support and a wealth of resources for managed print service providers.
Comparison Table
| Tool Name | Best For | Platform(s) Supported | Deployment | Standout Feature | Public Rating |
| 1. PaperCut | Universal Flexibility | Win, Mac, Linux, Chrome | Hybrid / Cloud | Find-Me Printing | 4.8/5 |
| 2. Vasion Print | Serverless Enterprise | Win, Mac, iOS, Android | Cloud SaaS | Floor Plan Map | 4.7/5 |
| 3. Printix | Cloud-First SMB | Win, Mac, Mobile | Cloud-Native | Zero Infrastructure | 4.6/5 |
| 4. MyQ X | User Personalization | Web-Based | Hybrid / On-prem | Custom MFD Panels | 4.7/5 |
| 5. uniFLOW | Canon-Heavy Teams | Win, Mac, Cloud | Cloud / On-prem | Advanced Scanning | 4.5/5 |
| 6. YSoft SAFEQ | Large Scalability | Web-Based | Hybrid / Cloud | SAFEQ Cloud Flow | 4.6/5 |
| 7. Pharos Cloud | Higher Education | Web-Based | Cloud SaaS | Beacon Analytics | 4.5/5 |
| 8. Equitrac | Legal / Finance | Win, Mac | On-prem / Hybrid | Client-Matter Billing | 4.4/5 |
| 9. ezeep Blue | Coworking / Guests | Web, iOS, Android | Cloud-Native | Driverless Printing | 4.7/5 |
| 10. Print Audit | Fleet Monitoring | Win, Mac, Web | Cloud / On-prem | Facilities Manager | 4.3/5 |
Evaluation & Scoring of Print Management Tools
The scoring below is a comparative model intended to help shortlisting. Each criterion is scored from 1–10, then a weighted total from 0–10 is calculated using the weights listed. These are analyst estimates based on typical fit and common workflow requirements, not public ratings.
Weights:
- Core features – 25%
- Ease of use – 15%
- Integrations & ecosystem – 15%
- Security & compliance – 10%
- Performance & reliability – 10%
- Support & community – 10%
- Price / value – 15%
| Tool Name | Core (25%) | Ease (15%) | Integrations (15%) | Security (10%) | Performance (10%) | Support (10%) | Value (15%) | Weighted Total |
| 1. PaperCut | 10 | 9 | 10 | 10 | 9 | 9 | 8 | 9.35 |
| 2. Vasion Print | 9 | 10 | 9 | 9 | 10 | 9 | 8 | 9.05 |
| 3. Printix | 8 | 10 | 9 | 9 | 9 | 8 | 10 | 8.80 |
| 4. MyQ X | 9 | 8 | 8 | 9 | 9 | 8 | 9 | 8.60 |
| 5. uniFLOW | 9 | 7 | 8 | 10 | 9 | 9 | 7 | 8.40 |
| 6. YSoft SAFEQ | 9 | 7 | 8 | 9 | 9 | 9 | 7 | 8.30 |
| 7. Pharos Cloud | 8 | 8 | 8 | 9 | 9 | 9 | 7 | 8.15 |
| 8. Equitrac | 9 | 6 | 7 | 10 | 8 | 8 | 7 | 7.85 |
| 9. ezeep Blue | 7 | 10 | 8 | 8 | 8 | 8 | 9 | 8.15 |
| 10. Print Audit | 7 | 8 | 7 | 8 | 8 | 8 | 9 | 7.75 |
How to interpret the scores:
- Use the weighted total to shortlist candidates, then validate with a pilot.
- A lower score can mean specialization, not weakness.
- Security and compliance scores reflect controllability and governance fit, because certifications are often not publicly stated.
- Actual outcomes vary with assembly size, team skills, templates, and process maturity.
Which Print Management Tool Is Right for You?
Solo / Freelancer
For a solo founder or a very small team, you need a solution that “just works” without any technical overhead. A cloud-native tool that eliminates the need for drivers and allows you to print from your phone or laptop with a single click is the best investment. Look for platforms that offer a free tier for a small number of users, allowing you to secure your documents without an upfront financial commitment.
SMB
Nonprofits should prioritize sustainability and cost control. Using a tool that defaults all printing to double-sided and grayscale can save a significant portion of the annual budget. Many print management providers offer specialized pricing for nonprofits, and a tool with a strong environmental dashboard can provide valuable data for your annual impact reports.
Mid-Market
Mid-sized companies should focus on the transition from on-premises servers to the cloud. You likely have a diverse range of printers and need a tool that can manage them all under a single dashboard. Prioritize features like “Self-Service Installation” to reduce the number of support tickets your IT team receives and ensure that your guest printing is isolated from your core network for security.
Enterprise
At the enterprise level, the conversation is about security, compliance, and global scalability. You need a platform that integrates with your identity provider (SSO) and can support multi-site high availability. The ability to automate the deployment of printers based on a user’s role or location is critical for maintaining productivity in a large, mobile workforce.
Budget vs Premium
If budget is the primary concern, start with the free versions of tools like PaperCut or MyQ, which provide excellent core features for smaller fleets. However, premium tools pay for themselves in large organizations by reducing waste and identifying inefficient printing habits. The “premium” cost often covers advanced security features like digital watermarking and data loss prevention (DLP) that are essential for high-stakes environments.
Feature Depth vs Ease of Use
If you have a dedicated IT department that wants to script custom workflows, go for feature-heavy tools like PaperCut MF or Equitrac. However, if you want your employees to manage their own printing without calling for help, a tool like Vasion Print with a visual floor plan map or ezeep with its driverless approach is far more valuable.
Integrations & Scalability
Your print management tool should be an integrated part of your IT ecosystem. Ensure it supports your primary OS (Windows/Mac/Chrome) and can integrate with your document storage (OneDrive/SharePoint). Scalability means the tool should be able to handle a surge in users or the addition of a new office location without requiring a complete re-architecture of the print environment.
Security & Compliance Needs
In industries like healthcare or finance, security is paramount. You must select a tool that offers “Secure Pull-Printing” and can provide a full audit trail of every document printed, scanned, or copied. Look for certifications like ISO 27001 or SOC 2 to ensure the platform meets the highest standards for data protection and operational security.
Frequently Asked Questions (FAQs)
1. What is “Pull-Printing” and why is it important?
Pull-printing (or Follow-Me printing) holds a print job in a secure queue until the user physically authenticates at the printer. This prevents sensitive documents from sitting in the output tray where they could be seen or taken by unauthorized individuals.
2. Can I use these tools with any brand of printer?
Most professional print management tools are “vendor-agnostic,” meaning they work across all major brands like HP, Canon, Xerox, and Ricoh. However, some advanced features like embedded touch-screen apps may vary slightly in functionality between brands.
3. Do I still need a print server if I use these tools?
Many modern tools are “serverless” or cloud-native, meaning they eliminate the need for an on-premises print server. This reduces hardware costs and simplifies the network architecture by allowing direct IP printing.
4. How does print management help the environment?
By enforcing double-sided printing, deleting uncollected jobs from the queue, and providing visibility into paper usage, these tools drastically reduce paper and toner waste. Many also provide dashboards that track the number of trees saved.
5. Can employees print from their personal mobile devices?
Yes, most platforms offer secure mobile printing through dedicated apps or by emailing the document to a secure address. This allows for BYOD (Bring Your Own Device) flexibility without compromising the security of the internal network.
6. What is a “Universal Print Driver”?
A universal driver is a single software package that can communicate with many different models and brands of printers. This simplifies IT management because administrators only need to manage one driver instead of hundreds of specific ones.
7. Is cloud printing secure?
Cloud printing is highly secure when implemented correctly. Leading platforms use end-to-end encryption and ensure that the actual print data often stays within the local network, with only the management metadata being sent to the cloud.
8. Can I track how much each department is spending on printing?
Yes, advanced accounting and reporting modules allow you to assign every print job to a specific department, user, or client. This is essential for budget management and for professional firms that need to bill back printing costs to clients.
9. What happens if the internet goes down in a cloud-managed environment?
Most cloud print tools are designed with “offline resiliency.” This means that while administrative changes might be paused, users can usually continue to print to their local devices through direct IP communication.
10. How long does it take to implement a print management system?
For a small office with a cloud-native tool, setup can take less than an hour. For a large enterprise with thousands of printers and complex security requirements, a full deployment may take several weeks and involve detailed planning.
Conclusion
Navigating the landscape of modern print management requires a strategic shift from simply managing hardware to securing and optimizing the entire document lifecycle. As the workplace becomes increasingly distributed and cloud-dependent, the ability to provide a seamless, secure, and sustainable printing experience is a hallmark of a mature IT infrastructure. Whether you are looking to eliminate the headache of print servers, protect confidential data through secure release, or simply gain control over spiraling paper costs, there is a tool designed to meet your specific operational needs. Ultimately, the best print management tool is the one that fades into the background, enabling users to be productive while ensuring that the organization remains secure and cost-efficient.