Introduction
eSignature software provides businesses with a secure, efficient, and legally binding way to sign documents digitally. It eliminates the need for printing, scanning, and mailing physical documents, enabling faster transactions and enhanced document management. The growing need for remote work solutions, digital transformations, and secure legal compliance drives the adoption of eSignature software across industries.
Best for:
- Who benefits most: Legal firms, real estate agents, HR departments, healthcare organizations, and finance companies that need to streamline document signing.
- Not ideal for: Businesses that do not require frequent document signing or those using basic workflows that don’t require advanced authentication.
Key Trends in eSignature Software
- AI Integration: AI is being used to analyze and validate signatures for additional security and to automate workflows.
- Mobile-first Solutions: As mobile usage grows, many eSignature tools now provide full functionality across devices, including smartphones and tablets.
- Cloud Integration: eSignature tools are increasingly being integrated with cloud storage platforms like Google Drive, Dropbox, and Microsoft OneDrive for easy access and management.
- Cross-border Compliance: eSignature software is becoming more compliant with international laws and regulations, ensuring their use in global transactions.
- Blockchain for Security: Blockchain technology is being incorporated to further enhance the security and traceability of digital signatures.
- Multi-factor Authentication: Enhanced security through multi-factor authentication (MFA) is becoming a standard feature.
- Integration with ERP & CRM Systems: More platforms are offering seamless integrations with ERP and CRM software for automated workflows.
- Document Analytics: Tools are incorporating advanced analytics to track document activity, such as who signed and when.
- Self-service Solutions: eSignature platforms are making it easier for businesses to integrate eSignatures into their own websites and applications.
- Sustainability Focus: As environmental concerns grow, eSignature solutions are seen as a way to reduce paper waste and energy consumption.
How We Selected These Tools (Methodology)
We selected the top 10 eSignature software tools based on:
- Market adoption and mindshare.
- Feature completeness and usability.
- Security features (e.g., multi-factor authentication, encryption).
- Compliance with global regulations (e.g., ESIGN, UETA, eIDAS).
- Integration capabilities with other enterprise tools (CRM, ERP, document management systems).
- Customer feedback, reviews, and ratings across multiple sectors.
Top 10 eSignature Software Tools
1 — DocuSign
DocuSign is one of the most widely used eSignature platforms, offering secure and legally binding electronic signatures with a variety of document management tools.
Key Features
- Advanced authentication options.
- Real-time notifications and reminders.
- Seamless integrations with major CRM and ERP systems.
- Mobile support for signing on the go.
- Automated workflow capabilities.
Pros
- Easy to use and integrates with a wide range of platforms.
- Offers excellent security features.
Cons
- Pricing can be expensive for small businesses.
- Some advanced features may require premium subscriptions.
Platforms / Deployment
- Web, Windows, macOS, iOS, Android
- Cloud
Security & Compliance
- SOC 2, ISO 27001, GDPR, HIPAA
- Multi-factor authentication (MFA)
Integrations & Ecosystem
- Integrates with Salesforce, Google Drive, Dropbox, and more.
- Offers API for custom integrations.
Support & Community
- Comprehensive support with a knowledge base, phone, and email support.
- Large user community.
2 — Adobe Sign
Adobe Sign is a robust eSignature platform known for its integration with other Adobe products and its comprehensive features for signing, sending, and tracking documents.
Key Features
- Integration with Adobe Acrobat and Microsoft Office.
- Easy mobile access to sign documents on the go.
- Customizable branding for signed documents.
- Advanced workflow management.
Pros
- Trusted name with a strong brand reputation.
- Offers a wide range of integrations.
Cons
- Can be expensive for small businesses.
- Some features are complex and may require training.
Platforms / Deployment
- Web, Windows, macOS, iOS, Android
- Cloud
Security & Compliance
- SOC 2, ISO 27001, GDPR, HIPAA, eIDAS compliant
- Multi-factor authentication
Integrations & Ecosystem
- Integrates with Microsoft 365, Salesforce, and other Adobe tools.
- API available for custom solutions.
Support & Community
- Extensive resources for learning and troubleshooting.
- Dedicated customer support via email and phone.
3 — HelloSign
HelloSign is a user-friendly eSignature tool designed to simplify the signing process for businesses, focusing on intuitive workflows and integrations with popular software.
Key Features
- Cloud storage integration (Google Drive, Dropbox).
- Supports templates for frequently used documents.
- Customizable branding for document signing.
- Advanced workflow automation.
Pros
- Easy-to-use interface, great for teams.
- Affordable pricing with essential features.
Cons
- Limited advanced features compared to competitors.
- Customer support could be more responsive.
Platforms / Deployment
- Web, Windows, macOS
- Cloud
Security & Compliance
- SOC 2, ISO 27001 compliant
- Multi-factor authentication (MFA)
Integrations & Ecosystem
- Integrates with Google Drive, Dropbox, Salesforce, and more.
- Provides a comprehensive API.
Support & Community
- Knowledge base and email support.
- Limited community presence compared to competitors.
4 — PandaDoc
PandaDoc provides eSignature software along with document generation features, making it perfect for companies that need to create, send, and sign documents quickly.
Key Features
- Document creation, editing, and signing all in one platform.
- Integration with CRM tools like Salesforce and HubSpot.
- Analytics for tracking document engagement.
- Cloud-based storage options.
Pros
- Combines document creation with eSignatures.
- Excellent analytics for document tracking.
Cons
- Can be overwhelming for basic use cases.
- Pricing may be high for startups.
Platforms / Deployment
- Web, Windows, macOS
- Cloud
Security & Compliance
- SOC 2, ISO 27001, GDPR compliant
- Multi-factor authentication (MFA)
Integrations & Ecosystem
- Integrates with Salesforce, HubSpot, and other CRM/ERP tools.
- API for custom integrations.
Support & Community
- Email and phone support.
- Robust online help center and community.
5 — SignNow
SignNow is an affordable eSignature tool that offers essential features for secure signing, document storage, and team collaboration.
Key Features
- User-friendly interface for quick document signing.
- Customizable templates for faster workflows.
- Bulk sending of documents for signatures.
- Integration with cloud storage solutions.
Pros
- Affordable pricing for startups and small businesses.
- Reliable and fast document signing.
Cons
- Lacks advanced security features found in premium tools.
- Limited integrations with certain platforms.
Platforms / Deployment
- Web, Windows, macOS, iOS, Android
- Cloud
Security & Compliance
- SOC 2, HIPAA, and GDPR compliant
- Multi-factor authentication
Integrations & Ecosystem
- Integrates with Google Drive, Salesforce, and Office 365.
- API for integrations.
Support & Community
- Responsive customer support via email and phone.
- Comprehensive help center and user guides.
6 — RightSignature
RightSignature by Citrix is known for its simplicity and ease of use, offering electronic signature solutions for documents and forms.
Key Features
- Document signing with a click of a button.
- Real-time tracking and audit trail for documents.
- Integration with Google Apps and Dropbox.
- Mobile access for signing documents on the go.
Pros
- Simple and intuitive interface.
- Competitive pricing for small businesses.
Cons
- Lacks some advanced automation features.
- Limited integrations compared to competitors.
Platforms / Deployment
- Web, Windows, macOS, iOS, Android
- Cloud
Security & Compliance
- SOC 2 compliant
- Encryption and multi-factor authentication
Integrations & Ecosystem
- Integrates with Google Apps and Dropbox.
- Custom API for developers.
Support & Community
- Email and phone support available.
- Online knowledge base.
7 — SignEasy
SignEasy offers an easy-to-use platform for electronic signatures, suitable for individuals and small to medium-sized businesses.
Key Features
- Supports eSignature and document management.
- Mobile-first design with iOS and Android apps.
- Templates for recurring documents.
- Audit trail and document security.
Pros
- Simple and clean user interface.
- Affordable for small teams.
Cons
- Lacks advanced integration features.
- Limited workflow automation capabilities.
Platforms / Deployment
- Web, iOS, Android
- Cloud
Security & Compliance
- Not publicly stated
Integrations & Ecosystem
- Integrates with Google Drive and Dropbox.
- API available for custom integrations.
Support & Community
- Email support with quick response times.
- Good documentation for setup and troubleshooting.
8 — eSign Genie
eSign Genie offers easy-to-use eSignature tools designed for small businesses and enterprises with advanced compliance and security needs.
Key Features
- Unlimited signing and document storage.
- Workflow automation and document routing.
- Team collaboration features.
- Advanced reporting for audit and compliance.
Pros
- Cost-effective for small to medium-sized businesses.
- Great support for compliance-heavy industries.
Cons
- Lacks some high-end features of larger platforms.
- Interface could be more modern.
Platforms / Deployment
- Web, Windows, macOS
- Cloud
Security & Compliance
- SOC 2, HIPAA compliant
- Multi-factor authentication
Integrations & Ecosystem
- Integrates with Salesforce, Dropbox, and other platforms.
- API for developers.
Support & Community
- Customer support via email and phone.
- Comprehensive help center.
9 — Formstack Sign
Formstack Sign is an eSignature tool that simplifies the process of collecting digital signatures, with integrations for Formstack users.
Key Features
- Customizable fields for different document types.
- Seamless integration with other Formstack products.
- Multi-platform support.
- Automated workflows.
Pros
- Excellent for teams already using Formstack products.
- Simple document signing process.
Cons
- Limited outside of the Formstack ecosystem.
- Pricing may be higher for non-Formstack users.
Platforms / Deployment
- Web, Windows, macOS, iOS, Android
- Cloud
Security & Compliance
- SOC 2 compliant
- Secure document storage and signing.
Integrations & Ecosystem
- Integrates with Formstack and Salesforce.
- API available for custom integrations.
Support & Community
- Email support available.
- Access to online resources and guides.
10 — OneSpan Sign
OneSpan Sign provides a highly secure platform for electronic signatures with features for enterprise-level customers.
Key Features
- Enterprise-grade security and compliance.
- Cloud-based storage and document management.
- Multi-device support for signing.
- Integration with enterprise systems like SAP and Salesforce.
Pros
- Great for large enterprises needing high-security standards.
- Excellent integration capabilities.
Cons
- High cost for small businesses.
- Complex setup for new users.
Platforms / Deployment
- Web, Windows, macOS, iOS, Android
- Cloud
Security & Compliance
- SOC 2, ISO 27001, GDPR, HIPAA compliant
- Multi-factor authentication (MFA)
Integrations & Ecosystem
- Integrates with SAP, Salesforce, and other enterprise tools.
- Provides an API for custom integrations.
Support & Community
- Dedicated enterprise support.
- Large knowledge base with tutorials and guides.
Comparison Table (Top 10)
| Tool Name | Best For | Platform(s) Supported | Deployment | Standout Feature | Public Rating |
|---|---|---|---|---|---|
| DocuSign | Enterprises | Windows, macOS, Linux | Cloud | Wide platform integration | N/A |
| Adobe Sign | Enterprises | Windows, macOS, Linux | Cloud | Integration with Adobe tools | N/A |
| HelloSign | SMBs | Web, Windows, macOS | Cloud | Affordable & easy to use | N/A |
| PandaDoc | SMBs | Windows, macOS | Cloud | Document creation & signing | N/A |
| SignNow | SMBs | Web, Windows, macOS | Cloud | Affordable & fast | N/A |
| RightSignature | SMBs | Web, Windows, macOS | Cloud | Easy-to-use interface | N/A |
| SignEasy | Freelancers | Web, iOS, Android | Cloud | User-friendly mobile app | N/A |
| eSign Genie | SMBs | Web, Windows, macOS | Cloud | Cost-effective | N/A |
| Formstack Sign | SMBs | Web, Windows, macOS | Cloud | Integration with Formstack | N/A |
| OneSpan Sign | Enterprises | Web, Windows, macOS | Cloud | High-security compliance | N/A |
Evaluation & Scoring of eSignature Software
| Tool Name | Core (25%) | Ease (15%) | Integrations (15%) | Security (10%) | Performance (10%) | Support (10%) | Value (15%) | Weighted Total (0–10) |
|---|---|---|---|---|---|---|---|---|
| DocuSign | 9 | 7 | 9 | 8 | 9 | 9 | 6 | 8.1 |
| Adobe Sign | 9 | 8 | 9 | 9 | 9 | 8 | 7 | 8.3 |
| HelloSign | 8 | 9 | 8 | 7 | 8 | 7 | 8 | 7.8 |
| PandaDoc | 9 | 8 | 8 | 7 | 8 | 7 | 7 | 7.8 |
| SignNow | 8 | 9 | 7 | 7 | 8 | 7 | 8 | 7.7 |
| RightSignature | 7 | 8 | 6 | 7 | 7 | 6 | 7 | 7.1 |
| SignEasy | 8 | 10 | 7 | 6 | 7 | 6 | 8 | 7.7 |
| eSign Genie | 8 | 7 | 7 | 6 | 7 | 7 | 8 | 7.4 |
| Formstack Sign | 8 | 9 | 6 | 7 | 8 | 7 | 7 | 7.6 |
| OneSpan Sign | 10 | 7 | 9 | 10 | 9 | 9 | 6 | 8.4 |
Which eSignature Software Tool Is Right for You?
Solo / Freelancer
- SignEasy and HelloSign are great choices for freelancers who need simple and affordable eSignature tools with mobile access.
SMB
- DocuSign and Adobe Sign are perfect for SMBs needing a secure, feature-rich solution with strong integrations.
Enterprise
- OneSpan Sign and DocuSign are enterprise-grade options for companies that need high security, compliance, and integrations with other business systems.
Frequently Asked Questions (FAQs)
1. How much does eSignature software cost?
Pricing can vary. Tools like HelloSign and SignEasy offer affordable plans, while DocuSign and Adobe Sign are more expensive, especially for enterprise solutions.
2. Can eSignature tools be used for international transactions?
Yes, most eSignature tools are compliant with international laws and regulations such as eIDAS in the EU and ESIGN in the U.S.
3. Is it legal to use eSignatures?
Yes, electronic signatures are legally binding in many countries, provided they meet regulatory standards like ESIGN and UETA.
4. Can these tools handle bulk signing?
Yes, most tools like SignNow and PandaDoc allow bulk sending and signing of documents.
5. What is the difference between eSignature and digital signature?
An eSignature is simply an electronic version of a handwritten signature, while a digital signature involves encryption for added security.
6. Can eSignature software integrate with CRM systems?
Yes, most tools such as DocuSign and PandaDoc offer integrations with CRM systems like Salesforce.
7. What kind of security do these tools provide?
Many tools like OneSpan Sign and DocuSign offer advanced security features like MFA, encryption, and audit trails.
8. Is mobile access available?
Yes, most tools such as HelloSign and SignEasy offer mobile apps for signing documents on the go.
9. Can I customize the signing process?
Yes, many platforms like PandaDoc and Formstack Sign allow customization of the signing process with templates and workflow automation.
10. Are these tools easy to use?
Yes, tools like SignEasy and HelloSign are designed for ease of use, while others like DocuSign may require a learning curve for more advanced features.
Conclusion
Choosing the right eSignature software depends on your business needs. SignEasy and HelloSign are excellent for smaller teams and freelancers, while DocuSign and OneSpan Sign are better suited for large enterprises requiring robust security and compliance features.