Introduction

In the modern digital workspace of 2025, knowledge is a vital asset. As organizations expand, managing internal knowledge efficiently becomes more challenging. That’s where Wiki Software tools come into play. They provide a centralized platform for teams to create, share, and manage documentation, SOPs, onboarding guides, and more.

Unlike traditional documentation methods, modern wiki tools are collaborative, searchable, and designed for asynchronous teamwork. Whether you’re a startup documenting your product, a support team creating internal FAQs, or an enterprise structuring its knowledge base—there’s a perfect wiki tool for you.

In this blog, we explore the top 10 Wiki Software tools in 2025, evaluating their features, pros, cons, and pricing to help you choose the right one for your team.

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Top 10 Wiki Software Tools (2025)

1. Notion

Short Description:
Notion is an all-in-one workspace that combines notes, databases, tasks, and wiki features. It’s ideal for startups and teams looking for flexible, beautiful documentation.

Key Features:

• Intuitive drag-and-drop editor
• Nested pages and subpages
• Integrated AI assistant
• Template library
• Collaborative real-time editing
• Permissions and sharing control
• Integration with Slack, GitHub, and Google Drive

Pros:

• Versatile and user-friendly
• Great for mixed-use beyond documentation

Cons:

• May feel unstructured for large knowledge bases
• Limited version control

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2. Confluence

Short Description:
Built by Atlassian, Confluence is designed for structured knowledge management and is widely adopted by software development and IT teams.

Key Features:

• Rich text editor with macros
• Page hierarchies and spaces
• Real-time collaboration
• Integration with Jira and Trello
• Version control and audit logs
• Content permissions and restrictions
• Cloud and self-hosted options

Pros:

• Excellent for technical documentation
• Deep Atlassian integration

Cons:

• Can be overwhelming for casual users
• UI can feel dated

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3. Slab

Short Description:
Slab is a clean and simple wiki tool that prioritizes beautiful formatting and clarity, making it popular with marketing, design, and remote teams.

Key Features:

• Markdown-style editing
• Topic hierarchy and tagging
• Unified search across tools
• Integration with Slack, GitHub, and Google Docs
• Simple permissions
• Revision history

Pros:

• Clean and distraction-free UI
• Easy learning curve

Cons:

• Lacks advanced customization
• Limited enterprise features

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4. DokuWiki

Short Description:
DokuWiki is a free and open-source wiki software focused on simplicity and flexibility. It stores pages as plain text, making it ideal for internal use.

Key Features:

• No database required
• Lightweight and fast
• Access control and authentication
• Plugin support for customization
• Version history
• Supports media embedding

Pros:

• Free and open-source
• No database complexity

Cons:

• Basic design
• Limited collaborative features

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5. Guru

Short Description:
Guru is a smart wiki and knowledge base that works inside tools like Slack and Teams to deliver verified content where employees need it.

Key Features:

• Chrome extension for quick access
• Smart content suggestions via AI
• Verification workflows
• Analytics on usage and search
• Integration with CRM and chat tools
• Permission-based content access

Pros:

• Contextual knowledge delivery
• Ideal for sales and support teams

Cons:

• Focused on short-form content
• Higher tiers can be expensive

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6. BookStack

Short Description:
BookStack is an open-source wiki platform that organizes documentation in a book > chapter > page format, making it intuitive for educational or manual-style documentation.

Key Features:

• Self-hosted and open-source
• WYSIWYG and markdown editor
• Role-based access control
• Custom themes and localization
• Revision history
• Easy navigation and organization

Pros:

• Free and customizable
• Logical structure for manuals

Cons:

• Requires hosting setup
• Not ideal for real-time collaboration

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7. MediaWiki

Short Description:
MediaWiki is the platform that powers Wikipedia. It’s best suited for large, open, or community-driven knowledge bases.

Key Features:

• Extensive plugin and extension ecosystem
• Rich formatting options
• Category-based structure
• Multilingual support
• Page history and versioning
• Open-source and highly scalable

Pros:

• Battle-tested at scale
• Highly flexible

Cons:

• Not beginner-friendly
• Requires technical setup and maintenance

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8. Tettra

Short Description:
Tettra is a knowledge management tool built for teams using Slack. It helps maintain an organized internal knowledge base with minimal overhead.

Key Features:

• Slack-first integration
• Simple knowledge editor
• Page suggestion and verification
• Search functionality
• Permissions and team access control
• Integrations with Google Docs and GitHub

Pros:

• Seamless Slack integration
• Lightweight and easy to maintain

Cons:

• Not suitable for deep or structured documentation
• Fewer features compared to larger tools

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9. XWiki

Short Description:
XWiki is a powerful open-source enterprise wiki software with advanced customization and scripting capabilities.

Key Features:

• Advanced page editor with scripting
• Custom applications and forms
• LDAP and SSO integration
• Export to PDF and Office formats
• Strong permission management
• Scalable for large organizations

Pros:

• Suitable for complex enterprise use
• Extensible via plugins and macros

Cons:

• Steep learning curve
• UI can feel dated

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10. Helpjuice

Short Description:
Helpjuice is a knowledge base software focused on both internal documentation and external customer support use cases.

Key Features:

• Custom branding and themes
• Powerful search engine
• Multi-language support
• Detailed analytics and insights
• Collaborative editing tools
• Access restriction by roles

Pros:

• Rich analytics and search
• Great for customer-facing documentation

Cons:

• Premium pricing
• Lacks deep developer-focused features

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Wiki Software Comparison Table (2025)

Tool	Best For	Platforms	Standout Feature	Pricing	Rating (G2/Capterra)
Notion	Startups, general use	Web, iOS, Android	All-in-one workspace	Free / Starts at $8	4.7 / 4.6
Confluence	Dev & IT teams	Web, Mobile	Jira integration	Free / Starts at $5.75	4.3 / 4.4
Slab	Marketing, creative teams	Web	Clean UI, markdown editing	Free / Starts at $6.67	4.6 / 4.5
DokuWiki	Offline/internal teams	Web, Self-hosted	No DB required	Free	4.1 / 4.0
Guru	Support, sales teams	Web, Chrome ext.	AI-powered knowledge cards	Starts at $5	4.6 / 4.7
BookStack	Manuals, education teams	Self-hosted	Book > Chapter > Page layout	Free	4.5 / 4.6
MediaWiki	Community / large scale use	Web, Self-hosted	Wikipedia engine	Free	4.3 / 4.1
Tettra	Slack-driven teams	Web, Slack	Slack integration	Starts at $8.33	4.6 / 4.6
XWiki	Enterprise organizations	Web, Self-hosted	App-building and scripting	Free / Custom pricing	4.3 / 4.4
Helpjuice	Customer support use cases	Web	Analytics and customization	Starts at $120/month	4.7 / 4.6

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Which Wiki Software Tool is Right for You?

✅ For Small Teams & Startups:

• Notion: Flexible and multi-purpose
• Slab: Great UX for lightweight wikis
• Tettra: Perfect if you live in Slack

✅ For Technical Teams:

• Confluence: Pairs well with Jira
• XWiki: Fully customizable for enterprise use
• MediaWiki: Ideal for large documentation projects

✅ For Customer Support:

• Helpjuice: Built for support knowledge bases
• Guru: Pushes knowledge into your workflow

✅ For Self-hosted/Open Source Lovers:

• DokuWiki: Lightweight and simple
• BookStack: Structured and easy to maintain
• XWiki: Feature-rich and scalable

✅ On a Tight Budget?

• Use Notion, BookStack, DokuWiki, or MediaWiki (all free or freemium)

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Conclusion

As remote work, knowledge sharing, and team collaboration become more complex, having the right wiki software tool is essential. Whether you’re building a knowledge base for internal employees, customers, or an open-source project, 2025 offers more refined and intelligent wiki platforms than ever before.

Explore the tools we’ve listed above. Try their free plans or demos to see which one aligns best with your documentation style, team structure, and long-term needs. Effective documentation isn’t just about storage—it’s about discoverability, collaboration, and trust.

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FAQs

Q1. What is wiki software used for?
Wiki software is used to document, organize, and share internal or external information collaboratively in a structured format.

Q2. Is there a free wiki software tool?
Yes. DokuWiki, BookStack, MediaWiki, and the free versions of Notion and Slab offer free wiki solutions.

Q3. What is the difference between Notion and Confluence?
Notion is more visual and flexible, great for general-purpose workspaces. Confluence is structured and integrates deeply with development tools like Jira.

Q4. Which wiki tools are best for developers?
Confluence, MediaWiki, and XWiki are popular among developer teams due to their advanced features and customizability.

Q5. Can wiki tools integrate with Slack or Teams?
Yes. Tools like Guru, Tettra, and Confluence integrate seamlessly with Slack and Microsoft Teams.