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Introduction
In today’s fast-paced digital marketplace, Quoting Software tools have become essential for businesses of all sizes. They help streamline the process of creating, managing, and sending accurate price quotes to clients while minimizing manual errors. As we move into 2025, the quoting landscape has evolved with the integration of AI-powered pricing engines, automation, and real-time collaboration tools.
Whether you are a small business, freelancer, or enterprise sales team, choosing the right quoting software is crucial for increasing efficiency, accuracy, and customer satisfaction. The ideal tool should provide customizable templates, dynamic pricing, e-signatures, integration with CRMs, and analytics to ensure faster deal closures.
In this blog, we’ll explore the top 10 quoting software tools in 2025, comparing their features, pros, cons, pricing, and ratings to help you make the right decision.
Top 10 Quoting Software Tools in 2025
1. PandaDoc
Best for: Businesses seeking an all-in-one document and quoting solution.
Description: PandaDoc simplifies creating professional quotes and proposals with customizable templates, e-signatures, and CRM integrations.
Key Features:
- Ready-to-use quote and proposal templates
- Built-in e-signature support
- Integration with HubSpot, Salesforce, and Pipedrive
- Real-time quote tracking and analytics
- Custom branding and white-label options
Pros:
- Highly customizable and intuitive
- Strong collaboration features
- Affordable pricing tiers
Cons:
- Limited offline functionality
- Advanced analytics require higher plans
2. Quotient
Best for: Freelancers and small businesses looking for simplicity.
Description: Quotient is a lightweight quoting platform designed to create beautiful, client-friendly quotes quickly.
Key Features:
- Simple, modern quote templates
- Instant client acceptance and approval
- Automatic follow-up reminders
- Integration with Xero and QuickBooks
- Cloud-based collaboration tools
Pros:
- Very easy to set up and use
- Clean and modern user interface
- Affordable for small teams
Cons:
- Limited automation capabilities
- Lacks deep customization options
3. Proposify
Best for: Agencies and sales teams managing multiple proposals.
Description: Proposify offers advanced quoting and proposal features designed to win more deals with professional, interactive documents.
Key Features:
- Proposal templates and quote builder
- Interactive pricing tables
- Built-in e-signature functionality
- Sales tracking and analytics dashboards
- Integrates with HubSpot, Salesforce, and Stripe
Pros:
- Excellent for managing high-volume proposals
- Highly interactive quotes
- Seamless CRM integrations
Cons:
- Learning curve for beginners
- Slightly higher pricing than competitors
4. Qwilr
Best for: Businesses seeking visually stunning, interactive quotes.
Description: Qwilr transforms traditional quotes into beautiful, web-based proposals that clients can engage with.
Key Features:
- Interactive quote templates
- Embedded videos, calculators, and payment links
- Real-time engagement analytics
- Built-in e-signatures
- Integration with Slack, Salesforce, and HubSpot
Pros:
- Creates visually impactful proposals
- Strong client engagement tracking
- Easy sharing via custom links
Cons:
- Requires design-savvy users for best results
- Limited offline access
5. Scoro
Best for: Project-based businesses needing quoting and invoicing in one.
Description: Scoro offers a complete business management platform with robust quoting, billing, and project-tracking capabilities.
Key Features:
- Dynamic quote and invoice creation
- Time-tracking and project management tools
- Customizable templates and branding
- Integrations with Xero, QuickBooks, and Asana
- Financial performance analytics
Pros:
- All-in-one business management solution
- Ideal for project-driven organizations
- Excellent financial reporting tools
Cons:
- Higher pricing plans
- May feel overwhelming for small teams
6. DealHub
Best for: Enterprises requiring CPQ (Configure, Price, Quote) solutions.
Description: DealHub simplifies the CPQ process, helping enterprises create dynamic quotes with complex pricing models.
Key Features:
- Advanced CPQ functionality
- Guided selling workflows
- Built-in contract management
- Integration with Salesforce, HubSpot, and Microsoft Dynamics
- Analytics and forecasting dashboards
Pros:
- Handles complex pricing structures
- Great for scaling enterprises
- Strong automation features
Cons:
- Expensive for small businesses
- Requires onboarding and training
7. QuoteWerks
Best for: Businesses needing deep integrations with CRMs and ERPs.
Description: QuoteWerks is a powerful quoting solution tailored for companies requiring seamless integration with multiple business systems.
Key Features:
- Configurable templates and pricing rules
- Integration with over 55 CRM and ERP tools
- Automated workflows and approvals
- Detailed reporting and analytics
- Multi-currency and tax support
Pros:
- Extremely flexible integrations
- Excellent for international businesses
- Highly scalable
Cons:
- Outdated interface
- Requires technical knowledge to configure
8. Freshsales CPQ
Best for: Businesses using the Freshworks ecosystem.
Description: Freshsales CPQ provides built-in quoting tools within the Freshworks CRM platform, enabling faster deal closures.
Key Features:
- Drag-and-drop quote builder
- Automated discount approvals
- Pre-built templates and content library
- E-signature capabilities
- Seamless integration with Freshworks products
Pros:
- Native integration with Freshworks CRM
- Easy-to-use interface
- Affordable pricing
Cons:
- Best suited only for Freshworks users
- Limited standalone functionality
9. Zoho Quote
Best for: Small and mid-sized businesses needing affordability.
Description: Zoho Quote is part of the Zoho CRM suite, offering simplified quoting tools integrated with sales pipelines.
Key Features:
- Quote and invoice creation
- Pre-defined pricing catalogs
- Integration with Zoho CRM and Zoho Books
- Automated approval workflows
- Multi-language and multi-currency support
Pros:
- Budget-friendly pricing
- Perfect for Zoho ecosystem users
- Easy to customize
Cons:
- Limited advanced analytics
- Not ideal for enterprises
10. Xero Quotes
Best for: Accounting-focused businesses and freelancers.
Description: Xero Quotes is built into the Xero accounting platform, enabling users to generate quotes and convert them into invoices seamlessly.
Key Features:
- One-click quote-to-invoice conversion
- Pre-loaded tax and discount calculations
- Real-time financial integration
- Mobile app support
- Multi-currency compatibility
Pros:
- Perfect for businesses using Xero
- Simple and intuitive
- Affordable pricing
Cons:
- Limited advanced proposal features
- Best for small businesses only
Comparison Table
| Tool Name | Best For | Platforms Supported | Standout Feature | Pricing | G2/Capterra Rating |
|---|---|---|---|---|---|
| PandaDoc | All-in-one quoting solution | Web, iOS, Android | Templates + e-signatures | Starts at $19 | 4.7 / 5 |
| Quotient | Freelancers, SMBs | Web | Simple, clean quoting | Starts at $10 | 4.5 / 5 |
| Proposify | Agencies, sales teams | Web, iOS, Android | Interactive pricing tables | Starts at $49 | 4.6 / 5 |
| Qwilr | Visual proposals | Web | Interactive quotes | Starts at $35 | 4.6 / 5 |
| Scoro | Project-based businesses | Web, iOS, Android | All-in-one business suite | Custom pricing | 4.5 / 5 |
| DealHub | Enterprises, CPQ | Web | Advanced CPQ workflows | Custom pricing | 4.7 / 5 |
| QuoteWerks | Deep CRM/ERP integration | Web, Windows | 55+ integrations | Starts at $30 | 4.4 / 5 |
| Freshsales CPQ | Freshworks ecosystem | Web, iOS, Android | CRM-native quoting | Starts at $15 | 4.5 / 5 |
| Zoho Quote | SMBs | Web, iOS, Android | Zoho CRM integration | Starts at $12 | 4.6 / 5 |
| Xero Quotes | Freelancers, accountants | Web, Mobile | Quote-to-invoice sync | Starts at $9 | 4.5 / 5 |
Which Quoting Software Tool is Right for You?
- Freelancers / Solopreneurs → Choose Quotient or Xero Quotes for simplicity and affordability.
- Small to Mid-sized Businesses → Go with Zoho Quote or Freshsales CPQ for cost-effective, integrated solutions.
- Agencies & Sales Teams → Proposify and Qwilr excel in creating impactful, client-friendly proposals.
- Project-Based Companies → Scoro is ideal for managing quotes alongside invoicing and project tracking.
- Enterprises → DealHub and QuoteWerks deliver advanced CPQ and integration capabilities.
Conclusion
In 2025, quoting software tools have become smarter, more integrated, and customer-centric than ever before. Whether you’re a freelancer creating quick quotes or an enterprise handling complex pricing models, there’s a perfect solution available. The key is to choose a tool that aligns with your business size, workflow, and budget.
Explore free trials and demos to test these tools firsthand — the right quoting software can streamline your sales process, improve accuracy, and boost conversions.
FAQs
1. What is quoting software used for?
Quoting software automates the creation, sending, and tracking of sales quotes, helping businesses save time and avoid errors.
2. How do I choose the best quoting software?
Consider business size, budget, integrations, ease of use, and customization options.
3. Are quoting tools suitable for freelancers?
Yes, tools like Quotient and Xero Quotes are designed specifically for freelancers and small businesses.
4. Can quoting software integrate with CRMs?
Most modern quoting tools, like PandaDoc and Proposify, offer seamless integration with popular CRMs.