Introduction

Online form builders are essential tools in 2025, enabling businesses and individuals to create customizable forms for a variety of purposes, from contact forms to surveys and order forms. With increasing digitalization, companies need efficient, user-friendly solutions to collect, analyze, and manage data seamlessly. Whether for lead generation, feedback collection, event registration, or data validation, online form builders make these processes faster and more effective.

In 2025, the demand for these tools has increased, with a greater emphasis on integration with other business systems, ease of use, and customization options. When choosing an online form builder, users should focus on the following factors:

• Ease of Use: How simple it is to create, design, and manage forms without needing coding knowledge.
• Customization: The level of flexibility in design and functionality, including advanced features like conditional logic.
• Integrations: Compatibility with CRM systems, email marketing platforms, and analytics tools.
• Pricing: Cost-effectiveness and whether the pricing tier aligns with your needs.
• Security: Ensuring the forms meet privacy and security standards for handling sensitive information.

In this post, we’ll explore the top 10 online form builders tools in 2025, providing a comprehensive breakdown of each tool’s features, pros, cons, and a comparison to help you choose the best one for your needs.

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Top 10 Online Form Builders Tools for 2025

1. Typeform

Short Description: Typeform is a popular online form builder that focuses on creating engaging, interactive forms with a sleek, conversational interface. It is ideal for surveys, quizzes, and contact forms.

Key Features:

• Highly customizable, interactive forms.
• Conditional logic for personalized user experiences.
• Integrations with over 500 apps like Google Sheets, Zapier, and Slack.
• Mobile-responsive forms.
• Data encryption and GDPR compliance.

Pros:

• Easy-to-use interface with drag-and-drop functionality.
• Highly engaging and visually appealing forms.
• Powerful analytics for form submissions.

Cons:

• Higher pricing for premium features.
• Limited functionality in the free plan.
• Some templates can be too complex for simple forms.

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2. JotForm

Short Description: JotForm is a versatile form builder that offers a wide range of templates and customizable options, catering to both beginners and advanced users. It supports integrations with major third-party platforms.

Key Features:

• Over 10,000 templates to choose from.
• Conditional logic and advanced form fields.
• Built-in integrations with Google Drive, PayPal, and Dropbox.
• Analytics and reporting features.
• Drag-and-drop interface for easy form creation.

Pros:

• Extensive library of templates and widgets.
• Free plan available with generous features.
• Robust security features for sensitive data.

Cons:

• Steep learning curve for advanced features.
• Some integrations only available in higher plans.
• The free plan has a limit on form submissions.

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3. Google Forms

Short Description: Google Forms is a free, easy-to-use form builder suitable for personal and professional use. It integrates seamlessly with other Google Workspace apps, making it a great choice for teams already using Google tools.

Key Features:

• Simple drag-and-drop interface.
• Unlimited form submissions for free users.
• Real-time collaboration and sharing.
• Integration with Google Sheets for data management.
• Basic reporting and analytics.

Pros:

• Completely free and easy to use.
• Ideal for basic forms and surveys.
• Real-time collaboration with team members.

Cons:

• Limited design and customization options.
• No conditional logic or advanced form fields.
• Basic reporting that lacks advanced analytics.

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4. Wufoo

Short Description: Wufoo offers an intuitive drag-and-drop form builder with an emphasis on simplicity and speed. It provides customizable templates and integrates with major third-party apps.

Key Features:

• Drag-and-drop form creation.
• Over 400 pre-built templates.
• Payment processing integration (Stripe, PayPal).
• Conditional logic and field customizations.
• Data encryption and SSL support.

Pros:

• Excellent customer support.
• Easy-to-use for both beginners and advanced users.
• Integration with CRM and email marketing tools.

Cons:

• Limited integrations in the lower-tier plans.
• Lacks some advanced customization options.
• Higher-tier plans can be expensive.

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5. Formstack

Short Description: Formstack is a robust form builder focused on business use. It offers a powerful platform for automating workflows, collecting data, and integrating with enterprise-level applications.

Key Features:

• Drag-and-drop form builder with workflow automation.
• Conditional logic, multi-step forms, and advanced data fields.
• Integrations with Salesforce, HubSpot, and other CRMs.
• Powerful analytics and reporting.
• HIPAA-compliant forms for healthcare organizations.

Pros:

• Ideal for businesses and large organizations.
• Strong workflow automation and reporting features.
• HIPAA-compliant options for healthcare.

Cons:

• More expensive than other tools.
• The interface can be overwhelming for beginners.
• Some advanced features require a higher-tier plan.

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6. 123FormBuilder

Short Description: 123FormBuilder provides a no-code solution for building forms that integrate seamlessly with various web applications and CRMs, making it a solid choice for businesses.

Key Features:

• Drag-and-drop interface for building forms.
• Integration with CRM, email marketing, and payment platforms.
• Secure data encryption and compliance with regulations.
• Conditional logic and advanced form field options.
• Customizable design themes.

Pros:

• Easy setup and no coding required.
• Offers a wide range of integrations with apps.
• Good for both personal and business use.

Cons:

• Limited features on the free plan.
• More expensive than some alternatives.
• Customer support can be slow at times.

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7. Paperform

Short Description: Paperform is a form builder designed for creativity and flexibility. It allows users to create forms, quizzes, and surveys with a unique, artistic design approach.

Key Features:

• Highly customizable form layouts and design.
• Integration with over 500 apps like Google Sheets, Zapier, and Slack.
• Conditional logic and multi-step forms.
• Payment integrations for orders and donations.
• Embed forms easily on websites or landing pages.

Pros:

• Creative and unique form design options.
• Powerful integrations with other platforms.
• Supports payments and donations within forms.

Cons:

• A bit pricier than basic form builders.
• Some users find the interface slightly confusing.
• No free plan; only a free trial.

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8. Formsite

Short Description: Formsite offers a customizable platform for building forms and surveys. It includes features for both simple and advanced form creation and integrates with a variety of apps.

Key Features:

• Wide range of form templates.
• Conditional logic, calculation fields, and custom branding.
• Integration with payment platforms like PayPal and Stripe.
• Real-time analytics and reporting.
• Secure, encrypted forms for sensitive data collection.

Pros:

• Excellent customization options.
• Integrates with major third-party tools.
• Secure form handling with SSL encryption.

Cons:

• Higher cost for advanced features.
• No mobile app for form management.
• Some templates require additional fees.

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9. SurveyMonkey

Short Description: SurveyMonkey is known for its survey capabilities but can also be used to create online forms. It’s great for businesses that need to collect feedback or conduct market research.

Key Features:

• Advanced survey and feedback collection tools.
• Pre-built survey templates for various industries.
• Analytics and reporting tools.
• Conditional logic and custom branding options.
• Integration with tools like Salesforce and Mailchimp.

Pros:

• Ideal for surveys and feedback forms.
• Comprehensive analytics and reporting.
• Integration with other business tools.

Cons:

• Limited customization in the free plan.
• More focused on surveys than general forms.
• High pricing for premium features.

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10. Zoho Forms

Short Description: Zoho Forms is a robust form builder ideal for businesses that need simple or complex forms with strong integrations into Zoho’s suite of business tools.

Key Features:

• Easy-to-use drag-and-drop interface.
• Integration with Zoho CRM, Zoho Analytics, and other apps.
• Supports conditional logic and multi-page forms.
• Workflow automation and approval processes.
• Secure, GDPR-compliant form handling.

Pros:

• Strong integration with Zoho products.
• Affordable pricing tiers for small businesses.
• Excellent workflow automation features.

Cons:

• Limited customization compared to other tools.
• More suited for businesses using Zoho apps.
• Some features require an enterprise plan.

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Comparison Table

Tool Name	Best For	Platform(s) Supported	Standout Feature	Pricing	G2 Rating
Typeform	Interactive forms	Web, iOS, Android	Engaging, conversational forms	Free / Starts at $25	4.7/5
JotForm	All-around users	Web, iOS, Android	Customizable templates and widgets	Free / Starts at $19	4.5/5
Google Forms	Basic forms for personal use	Web	100% Free and integrates with Google	Free	4.3/5
Wufoo	Simplicity & speed	Web	Pre-built templates and integrations	Free / Starts at $14	4.2/5
Formstack	Enterprise solutions	Web	Workflow automation and HIPAA compliance	Starts at $50	4.6/5
123FormBuilder	Businesses needing integrations	Web, iOS, Android	500+ app integrations	Free / Starts at $24	4.3/5
Paperform	Creative designs	Web	Creative, artistic form designs	Starts at $12	4.4/5
Formsite	Secure forms for businesses	Web	Data encryption and secure payments	Starts at $19	4.1/5
SurveyMonkey	Surveys and feedback	Web, iOS, Android	In-depth survey analysis	Free / Starts at $25	4.7/5
Zoho Forms	Zoho users	Web, iOS, Android	Zoho product integrations	Free / Starts at $10	4.5/5

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Decision-Making Guide: Which Tool is Right for You?

• For Small Businesses: If you’re a small business looking for an affordable option with simple features, Google Forms or JotForm (free plan) would be suitable. For more customization, 123FormBuilder is a good alternative.
• For Medium to Large Businesses: For businesses with more complex form needs, Formstack or Zoho Forms offers advanced features such as workflow automation and CRM integrations.
• For Enterprises and Advanced Use: Typeform and Paperform are excellent choices if you prioritize customization, design, and user engagement.
• For Survey-Based Forms: SurveyMonkey is the ideal choice for collecting feedback and insights with robust analytics.

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Conclusion

Online form builders are essential tools for businesses, organizations, and individuals in 2025. Whether you need a simple form or a highly customized solution, the tools mentioned in this post cater to different needs. The landscape is evolving with more integrations, better customization, and improved security features. Don’t hesitate to try free demos or trials to see which tool fits your requirements best.

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FAQs

1. Can I use these form builders for free?
Yes, many tools like Google Forms, JotForm, and Wufoo offer free versions with basic features, while paid plans unlock additional functionalities.

2. Are these form builders mobile-friendly?
Most tools like Typeform, JotForm, and Wufoo offer mobile-responsive forms that work on all devices.

3. Which form builder is best for collecting payments?
Tools like Formstack, Wufoo, and 123FormBuilder integrate with payment platforms like PayPal and Stripe for secure payments.

4. Are these tools secure for handling sensitive data?
Yes, many of these platforms, including Formstack and Zoho Forms, offer secure encryption and comply with GDPR, HIPAA, and other data privacy regulations.

5. How do I integrate forms with my CRM?
Tools like JotForm, Formstack, and 123FormBuilder offer seamless integration with popular CRM platforms like Salesforce and HubSpot.