Facility management is a critical aspect of running any business, from maintaining assets and optimizing space to ensuring compliance and sustainability. In 2025, the landscape of facility management is evolving with the help of advanced tools that make these tasks easier, faster, and more efficient. Whether you’re managing a single office or multiple buildings across various locations, the right Facility Management Tools can significantly improve your operations.

These tools assist in automating routine tasks, tracking and managing maintenance schedules, ensuring compliance, and improving the overall efficiency of building operations. Choosing the right facility management software can streamline your workflow, cut costs, and enhance productivity. In this article, we will review the top 10 Facility Management Tools in 2025, covering their key features, pros, cons, and what sets them apart.

Top 10 Facility Management Tools in 2025

1. FMX

Short Description: FMX is a cloud-based facility management software designed for organizations to manage maintenance requests, work orders, and preventative maintenance scheduling. It is ideal for small to medium-sized businesses looking to streamline their facility operations.

Key Features:

• Work order management and scheduling
• Preventive maintenance tracking
• Customizable dashboards
• Mobile access for field technicians
• Reporting and analytics

Pros:

• User-friendly interface with easy setup
• Customizable features based on business needs
• Mobile support for field management

Cons:

• Can become costly for larger organizations
• Limited advanced reporting features for enterprise-level needs

2. Hippo CMMS

Short Description: Hippo CMMS is an easy-to-use, web-based CMMS (Computerized Maintenance Management System) that helps organizations manage their facility maintenance, operations, and assets more efficiently.

Key Features:

• Preventive maintenance scheduling
• Asset and inventory management
• Work order tracking
• Customizable reporting tools
• Real-time monitoring and notifications

Pros:

• Highly customizable
• Excellent customer support
• Affordable pricing for small businesses

Cons:

• The user interface can be a bit outdated
• Limited integrations with other tools

3. FacilityDude

Short Description: FacilityDude is an integrated facility management platform that offers a range of solutions for maintaining building operations, including work order management, energy management, and asset tracking.

Key Features:

• Work order management
• Energy management solutions
• Preventive maintenance scheduling
• Space management
• Cloud-based platform

Pros:

• Great for multi-location facility management
• Strong mobile app support
• Excellent integration capabilities

Cons:

• More expensive than some competitors
• Initial setup may require some training

4. eMaint

Short Description: eMaint is a comprehensive, cloud-based CMMS designed for enterprises seeking to automate maintenance management processes, reduce downtime, and optimize resource allocation.

Key Features:

• Work order and asset management
• Preventive maintenance and scheduling
• Mobile access for remote management
• Real-time data tracking and reporting
• Customizable workflows

Pros:

• Scalable and ideal for large enterprises
• Advanced reporting features
• Mobile app is highly functional

Cons:

• Can be overwhelming for smaller businesses
• Pricing may be a barrier for small organizations

5. UpKeep

Short Description: UpKeep is a mobile-first facility management software that helps businesses streamline maintenance management and asset tracking with a focus on improving work order efficiency.

Key Features:

• Work order management and scheduling
• Mobile app for field technicians
• Asset tracking and inventory management
• Real-time reporting
• Preventive maintenance

Pros:

• Intuitive mobile app makes it easy for field workers
• Cloud-based with strong customer support
• Helps extend the life of equipment with preventive maintenance

Cons:

• Limited features for larger organizations
• Not as customizable as some competitors

6. Archibus

Short Description: Archibus offers a comprehensive suite for facility management, including real estate, maintenance, space, and asset management. It is particularly suited for large enterprises that require detailed and sophisticated facility management solutions.

Key Features:

• Space and occupancy management
• Real estate management
• Maintenance scheduling and work orders
• Asset management
• Energy and sustainability tracking

Pros:

• Strong capabilities for real estate and space management
• Highly customizable
• Suitable for large enterprises with complex needs

Cons:

• Complex interface that requires some learning
• Higher price point

7. FM:Systems

Short Description: FM:Systems is an integrated facility management software platform designed to help organizations manage their physical spaces, optimize real estate portfolios, and reduce operational costs.

Key Features:

• Real estate management
• Space and asset management
• Maintenance and work order management
• Energy management
• Detailed reporting and analytics

Pros:

• Comprehensive solution for managing real estate and facilities
• Helps optimize space usage
• Great integration capabilities

Cons:

• Complex user interface
• Pricing may be prohibitive for small businesses

8. SpaceIQ

Short Description: SpaceIQ is an intuitive facility management software that focuses on space optimization and workplace planning, providing tools for managing real estate, employees, and assets in a unified platform.

Key Features:

• Space management and planning
• Asset management
• Real-time data tracking
• Employee scheduling and workplace optimization
• Integration with other tools like HR software

Pros:

• Helps improve space utilization
• Easy-to-use interface
• Ideal for organizations focusing on space optimization

Cons:

• Lacks some advanced maintenance management features
• Not suitable for large facilities with complex needs

9. Planon

Short Description: Planon provides a comprehensive suite of integrated solutions for facility management, helping businesses automate workflows, manage assets, and track operational efficiency across multiple locations.

Key Features:

• Asset and maintenance management
• Space management and real estate tracking
• Energy monitoring and sustainability management
• Preventive maintenance scheduling
• Cloud-based platform

Pros:

• Robust feature set for large-scale operations
• Excellent reporting and analytics capabilities
• User-friendly interface

Cons:

• Higher cost for smaller companies
• Can be overwhelming due to the number of features

10. Corrigo

Short Description: Corrigo offers an enterprise-grade facility management software suite that helps organizations manage work orders, maintenance, assets, and field service operations, especially in retail and multi-location environments.

Key Features:

• Work order management
• Asset and inventory tracking
• Field service management
• Reporting and analytics
• Mobile access for technicians

Pros:

• Ideal for multi-location businesses
• Strong integration with other tools
• Excellent mobile app for remote access

Cons:

• Pricing may be high for smaller businesses
• Lacks some advanced features compared to competitors

Comparison Table

Tool Name	Best For	Platform(s) Supported	Standout Feature	Pricing	Rating
FMX	Small to Medium Businesses	Cloud-based, Mobile	Customizable Dashboards	Starts at $35/month	4.5/5
Hippo CMMS	Small to Medium Businesses	Web, Mobile	Customizable Interface	Starts at $39/month	4.4/5
FacilityDude	Multi-location Businesses	Web, Mobile	Energy Management	Starts at $150/month	4.3/5
eMaint	Large Enterprises	Cloud-based, Mobile	Advanced Reporting	Starts at $80/month	4.6/5
UpKeep	Small to Medium Businesses	Web, Mobile	Mobile-first Interface	Starts at $35/month	4.5/5
Archibus	Large Enterprises	Cloud-based, Mobile	Real Estate Management	Custom pricing	4.2/5
FM:Systems	Large Enterprises	Web, Mobile	Real Estate Optimization	Custom pricing	4.3/5
SpaceIQ	Medium to Large Businesses	Web, Mobile	Space Optimization	Custom pricing	4.4/5
Planon	Large Enterprises	Web, Mobile	Comprehensive Features	Custom pricing	4.5/5
Corrigo	Multi-location Businesses	Web, Mobile	Field Service Management	Starts at $50/month	4.4/5

Which Facility Management Tool is Right for You?

Choosing the right facility management software depends on your business size, industry, and specific needs. Here are some guidelines:

• Small Businesses (1-50 employees): Tools like FMX, UpKeep, or Hippo CMMS are great choices, offering ease of use, affordability, and flexibility.
• Medium Businesses (51-500 employees): FacilityDude, SpaceIQ, and Hippo CMMS provide excellent value for businesses looking to manage multiple locations and improve their space management.
• Large Enterprises (500+ employees): For large, complex organizations, eMaint, FM:Systems, Planon, and Archibus offer robust, scalable solutions to manage operations and optimize space and assets.

Conclusion

As businesses continue to evolve in 2025, having the right facility management tool is more important than ever. These tools help businesses streamline operations, reduce costs, and improve productivity across multiple aspects of facility management. Whether you’re in a small office or managing large-scale facilities, there’s a solution to meet your needs.

Try out demos or free trials to experience these tools firsthand and see which one aligns best with your business requirements.

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FAQs

Q1: What is Facility Management Software?
Facility management software helps businesses automate and streamline various tasks such as maintenance scheduling, asset management, and space optimization.

Q2: Which facility management tool is best for small businesses?
For small businesses, tools like FMX, UpKeep, and Hippo CMMS are ideal due to their ease of use, affordability, and scalability.

Q3: How much do Facility Management Tools cost?
Pricing varies based on features and the number of users. Prices typically start at $35 per month for basic plans and go up to custom pricing for larger enterprises.

Q4: Are these tools available on mobile?
Yes, many of the top facility management tools offer mobile apps to help field technicians and managers stay connected remotely.

Q5: Can I try these tools before committing?
Most facility management tools offer free trials or demos to allow businesses to test the software before making a commitment.